1. Arrival
1.1 Registrations and Enrolment
1.4 Arrival Information for International Students
1.1 Registration and Enrolment
All students are required to register online with the University before the start of their course. You will be sent a login name and password by the University after you have submitted your University Card form. Login details are emailed to the email address you have provided to the University. This will activate your University IT account and give you access to the Student Self-Service and Self Registration page where you can activate your Eduroam (Wi-Fi/VPN) account and download software provided by the University.
Once registered, you will have access to your own record at the University and can update your personal details, print enrolment certificates etc. Students on courses lasting more than one year will need to register annually, at the same time of year as their original registration.
New students are advised to arrive in Oxford by 0th Week, which runs the week before Michaelmas term (first semester). Some students may be required by their department to arrive earlier.
When you arrive at Oxford, you should come to the Academic Office at Reuben College to collect your University Card and to complete your enrolment. Collection times will be communicated in the pre-arrival information.
Students with College accommodation
Students with College accommodation can arrive from 25 September 2023. Requests to arrive prior to this date can be made by emailing accommodation@reuben.ox.ac.uk. Please note that no arrivals will be permitted before 18 September 2023, at the very earliest.
In accepting College accommodation, you agree to abide by the terms of your tenancy agreement, and to look after and treat your accommodation with respect as outlined in the Accommodation handbook which can be found here.
1.2 College Induction
The College will hold an induction programme across 0th Week. The programme will focus on welcoming you to the College and sharing practical information as well as details of organised social activities. The timetable of events will be emailed to you prior to the start of the academic year.
1.3 Medical Registration
All members of the College are required to register with an Oxford Doctor, ideally prior to arrival. If you would like to register with our college Doctor, Dr Leaver and Partners, please register here. Alternatively, you can register with the practice directly through their website.
1.4 Arrival Information for International Students
Students with a student visa need to collect their visa card (Biometric Residence Permit) as soon as they arrive in Oxford. These cards must be collected from the Post Office in St Aldate’s. You will not be able to enrol at Reuben until you have collected your card.
1.5 Matriculation
Matriculation is a formal ceremony marking your admission to the University of Oxford. Most new students on degree-bearing courses will be required to matriculate, although those who have already matriculated at Oxford are not allowed to do so again. You must have completed the enrolment process to matriculate. Find details on who does and does not matriculate here.
Matriculation dates
Matriculation is traditionally held on the Saturday of Week 1. Students who are not in residence at the time are normally required to matriculate in person at an event later in the year. Dispensation to matriculate ‘in absentia’ is occasionally permitted by the University Proctors, and certain courses are always matriculated in absentia (see details here).
Academic dress
As with most in-person exams, matriculation requires participants to wear full academic dress (known as ‘sub-fusc’) including an academic gown and mortar board. For most Reuben students the required gown will be an ‘Advanced Student’ gown. See details of required dress here. Academic dress code must be strictly followed. Any student who is not appropriately dressed for matriculation or degree ceremony will be refused entry by the University.
Wearing gowns outside of official ceremonies
Gowns are worn in Oxford for some occasions outside of matriculation, examinations, and degree days. Many colleges require gowns to be worn at ‘guest nights’ and ‘formal dinners’. For Reuben, this is currently optional.
1.6 University Card
Every Reuben College member is issued with a University Card (or ‘Bod card’) on arrival, which serves as an identification card, a library card, and gives access to College security doors. Cards will be ready for collection from the Academic Office at enrolment if you have returned the card application form to the University and completed online enrolment.
