Getting to know the College

Getting to know the College

3.1 College Communication
3.2 The 'Bursary'
3.3 The College/Academic Office
3.4 Useful Reuben email contacts
3.5 College 'intranet' (Sharepoint)
3.6 Governing Body

Please note that all current guidance regarding COVID-19 arrangements must be followed and this will impact the services and facilities described below. Regular updates will be communicated.

The College Office and Bursary are open Monday to Friday from 9am to 4pm and the College Common Room at Linacre is normally open seven days a week. The only exceptions to this are likely to be over Christmas and Easter, and details of arrangements will be posted on noticeboards. All members have 24-hour access to Linacre College premises (via their University card).

3.1 College Communication

College members (academic and staff) will communicate with students primarily via their College email address (general lists or individual email address). Students are expected to check their University email address regularly and key College and University notifications will be sent to this address -  please do activate your College email addresses before they arrive.

3.2 The ‘Bursary’

The BURSAR, Tania Boyt, is responsible for the financial management of the College and the smooth running of its premises and activities. She also carries primary responsibility for managing the College’s property and land, insurances, environmental performance, purchasing and contracting, regulatory compliance, health, safety and security, bar and alcohol license. Tania can be contacted on bursar@reuben.ox.ac.uk.

 

The ACCOUNTANT, Robert Greaney, is responsible for coordinating the College’s accounting function, including budget management, management accounts and forecasts, fund accounting and college investments. Rob can be contacted on accountant@reuben.ox.ac.uk.

 

The DEPUTY ACCOUNTANT, Rachel Cook, is responsible for fees and Personal Credit Accounts (traditionally referred to Battels in other Colleges). Rachel can be contacted on accounts@reuben.ox.ac.uk.

 

The HEAD OF IT, Alex Wooten, is responsible for managing the college’s ICT infrastructure and resources as it grows, as well as providing general support to all members of the college. Alex can be contacted at it.support@reuben.ox.ac.uk.

3.3 The College/Academic Office

The SENIOR TUTOR, Caroline Mawson, is responsible for academic activities in the College. She monitors student progress, will authorise progression forms and can provide guidance and practical help. An appointment to see the Senior Tutor can be made by e-mailing senior.tutor@reuben.ox.ac.uk.

The WELFARE DEAN, Kirren Mahmood, supports students with accessing the most relevant and helpful information, resources and support for any difficulties they come across. She also works with our Welfare Reps, Peer Supporters and Sub Deans to advocate and foster a culture that promotes the wellbeing of our community.

The ACADEMIC ADMINISTRATOR, Ellen Moilanen is responsible for all matters concerning on-course student administration, from examinations, to graduation and beyond. She also supports academic and fellowship appointments and inductions, and acts as the disability coordinator.

The GRADUATE AND ADMISSIONS ADMINISTRATOR, Thea Teasdale is responsible for admissions and access in the college.  She also administers college grants.  

The PRESIDENT’S EXECUTIVE ASSISTANT, Chloe Mak is the Executive Assistant to Professor Lionel Tarassenko and also provides support for college officers. 

3.4 Useful Reuben email contacts:

Most University email addresses will take the form of  firstname.secondname@College/Dpt.ox.ac.uk

If you are not sure of an email address, a useful search facility can be found on the University’s contact Search pages here (type surname and first initial in the left column)

A few useful Reuben email addresses it may be useful to know:

accounts@reuben.ox.ac.uk                      Accounts office team, accessed by

Rob Greaney (Accountant) and Rachel Cook (deputy accountant)

feepayments@reuben.ox.a.uk                 As above

bursar@reuben.ox.ac.uk                          Accessed by Reuben’s Bursar, Tania Boyt

accountant@reuben.ox.ac.uk                  Accessed by Reuben’s Accountant, Rob Greaney

domestic@reuben.ox.ac.uk                     Currently routed to the Bursar

accommodation@reuben.ox.ac.uk          For all queries concerning Farndon Court

farndon.court@reuben.ox.ac.uk              To contact the Farndon Court caretaker, Ray Hall

info@reuben.ox.ac.uk                               A useful address for queries and for some aspects of disciplinary/harassment appeal  procedures. Currently routing to the President’s EA, Chloe Mak, but shortly also to an incoming communications manager.

admissions@reuben.ox.ac.uk                   For use by applicants, routed to our admissions administrator Thea Teasdale.

academic.office@reuben.ox.ac.uk            For anything (non-domestic) to do with your course College support, exam arrangements, and    University paperwork. Routed to Ellen Moilanen, Academic Administrator and  Caroline       Mawson, Senior Tutor.

comms@reuben.ox.ac.uk                         A predominantly public-facing email, but one to email about, or with information on, public- facing events and notable achievements

it.support@reuben.ox.ac.uk                     Shortly to be routed to Reuben’s incoming IT manager

welfare.dean@reuben.ox.ac.uk                Accessed only by Reuben’s Welfare Dean, Kirren Mahmood

dean@reuben.ox.ac.uk                             Accessed by Reuben’s Deans, Chrystalina Antonaides and Timothy Clack

edi.champion@reuben.ox.ac.uk               Accessed by Reuben’s EDI Champion, Katrina Charles

graduate.president@reuben.ox.ac.uk      Accessed by the Graduate President, currently Lauren Bolz   

president-pa@reuben.ox.ac.uk                For appointments with the President, and related events organization. Routed to the  President’s Executive Assistant, Chloe Mak

president@reuben.ox.ac.uk                     For communication with the College’s President, Lionel Tarassenko

senior.tutor@reuben.ox.ac.uk                 Accessed only by Reuben’s Senior Tutor, Caroline Mawson

The College also uses a variety of mail-lists in sending out group messages, with restricted mailing rights:

Reubencollege-staff@maillist.ox.ac.uk               For anything you wish to be posted here, email bursar@reuben.ox.ac.uk

Reubencollege-fellows@maillist.ox.ac.uk           For anything you wish to be posted here, email president-pa@reuben.ox.ac.uk

Reubencollege-students@maillist.ox.ac.uk        For anything you wish to be posted here, email academic.office@reuben.ox.ac.uk

3.5 College ‘intranet’ (Sharepoint)

Many College materials are open to public access and can thus be found on the College website.

Other materials are more sensitive, or relevant only to internal groups of Reuben members, and are thus available through the College’s Sharepoint online sites, maintained by Chloe Mak (president-pa@reuben.ox.ac.uk).

The College’s ‘home’ Sharepoint site contains links to various sites accessibility through ‘’single sign on’, including to:

Policies & Resources

These pages include information on college policies e.g. form used by Reuben members to register a complaint, and links to useful University guidance, e.g. on paid work, plagiarism rules, and the recording of lectures

College Committees and Governance

These pages include papers for each College committee (access by committee

membership)

3.6 Governing Body

As a Society of the University, Reuben College’s Governing Body, under Council, bears ultimate responsibility for College policies and administration. Student representatives are invited to Governing Body, and to all its subsidiary committees, with only sensitive or personal information held back for reserved meetings. Outside of committee meetings GCR representatives will meet with college officers regularly, and provide a conduit for any arising matters of concern or importance

The Committees of the Governing Body (e.g. Finance, Academic, Domestic) look after specific areas of College administration and submit recommendations to the Governing Body. The student body is represented on all these committees, most of which are chaired by the President and include other Fellows of the College.

A full description for and timetable of Reuben’s committees can be found here (Sharepoint).