Grants for Academic Related Activities

Reuben students may claim reimbursement of up to £225 per annum for academic-related support while within fee-paying liability. This includes conference support, language or other academic courses, and/or relevant expenses. Any unclaimed amount can be carried-over to the following year whilst a student is within fee-paying liability at Reuben. For example, a DPhil student can claim up to £225 in their first year. If they only claim £125 in the first year, that leaves £100 to be carried forwards. This is added to their £225 allocation in their second year and allows them to claim up to £325 over two years. They can carry forward any unclaimed amount to their third year in the same way and add it to their per annum allocation of £225.

Please note department funds should be the first port of call for funding requests, and requests for college funding should be made ONLY if the department has no funding to offer. College funds are supplementary, if other funding sources are unavailable, not substitutionary of such funding.

Grants will be dispersed by accounts following application and assessment, which will include Reuben College asking for evidence to see if sources of funding are already available within the programme. It would be wise to check other sources of funding (e.g. within your department/supervisory group etc) before applying for academic funds from Reuben College. Please ask your department to email the Academic Administrator to confirm they are unable to fund the request.  Awards will require sign-off from the Academic Administrator. Part-time students are eligible for the same funding on a pro-rata basis, with the exception of "writing-up grants."

Example uses may include: 

  • Grants supporting conference attendance
  • Grants for courses offered through the Language Centre
  • Contribution to IT and equipment related expenditure (where there is not support provided through the course or departments and there is a clear case as to why this is required). You are expected to have a laptop on entry to your course, and these funds are not for use to buy a new laptop, but can be used for repair costs (if authorised).

Please note: The College will not normally provide support for fees for strictly academic or professional qualifications, or towards the costs of course or fieldwork (for which do enquire with your department as appropriate).

Students are expected to book the cheapest reasonable travel arrangements and accommodation, i.e., taking the Oxford Tube to London rather than the train, unless there is a valid reason for more expensive travel. 

Funds for subsistence will not normally be granted. 

In exceptional cases, the College can disperse a "writing-up grant" for a student beyond fee liability (all other academic support grants being for students within fee liability). Grants of up to £350 can be awarded to DPhil students in their first or second year beyond fee liability, and within two terms of their expected date of submission. Applicants must demonstrate why they need funding, this is not an automatic grant. 

Applications can be made here and claims need to reflect activities/equipment that are relevant for this academic year of study. You must provide receipts of your expenses when you make your application.